ToolsProfit Loss Analyzer

Profit Loss Analyzer

Free

Analyze revenue, costs, expenses, and profit to understand your business performance.

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Net Profit

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Gross Profit—
Gross Margin—
Net Margin—

Profit & Loss Analyzer helps you understand whether your business is making a profit or a loss. Enter your total revenue, cost of goods sold, and operating expenses to see a clear summary of gross profit, net profit, gross margin, and net margin. This tool is useful for online sellers, freelancers, repair businesses, service providers, restaurants, small shops, agencies, and e-commerce brands. Use it to review a month, project, product line, campaign, or any selected business period. By comparing sales with direct product costs and operating expenses, you can identify whether your pricing, supplier costs, and business spending are supporting profitability. Results are estimates and should be checked against your invoices, sales records, taxes, refunds, payment fees, and formal accounting reports.

How It Works

1

Enter your total revenue

Add the total money earned from sales during the period you want to analyze. For example, enter all product sales, service income, repair income, or subscription revenue before deducting costs.

2

Add direct product or service costs

Enter your Cost of Goods Sold, also called COGS. This includes costs directly linked to delivering what you sold, such as inventory purchase cost, raw materials, supplier charges, packaging, or service delivery materials.

3

Add operating expenses

Enter business costs that support daily operations, such as rent, salaries, advertising, internet, software, delivery overhead, utilities, website costs, and office expenses.

Frequently Asked Questions

A profit and loss analysis compares the money a business earns with the costs it pays during a specific period. It helps you see whether the business made a profit or a loss. For example, you can analyze one month of sales, a client project, your e-commerce store’s performance, or a single product category.
Total Revenue is the total money received from sales before subtracting product costs and operating expenses. For example, if your online store sold 200 products at Rs 2,000 each during a month, your Total Revenue would be Rs 400,000. Refunds, cancelled orders, discounts, and returns should be handled consistently according to how you maintain your business records.
COGS means the direct cost of the products or services you sold. It can include inventory purchase cost, raw materials, manufacturing cost, product-specific packaging, or parts used in a repair job. For example, if you sell mobile accessories for Rs 2,000 and you bought each accessory from your supplier for Rs 1,100, the Rs 1,100 is part of your direct product cost. COGS does not normally include general costs like office rent or advertising.
Operating expenses are costs required to run the business that are not directly tied to one individual product or service sale. Examples include office rent, employee salaries, electricity, internet, website hosting, accounting software, advertising, business travel, subscriptions, and general administration costs. For example, your product purchase cost belongs in COGS, while your monthly Shopify plan, Meta advertising, and internet bill belong in operating expenses.
Gross profit shows what remains from revenue after paying direct costs for the products or services sold. It helps you understand if your product pricing and supplier costs are healthy. Net profit shows what remains after both direct costs and operating expenses have been paid. It gives a more complete picture of whether the business is actually earning money after its day-to-day costs.
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